Organize Your Office Administration- Time Saver #6
Most BusinessMoms spend too much time doing the admin themselves. The best way to minimize this is to take small bursts of time to write out the directions for these repetitive tasks such as bill paying, filing, correspondence, so that you can train someone else to do them. Don’t just DO IT once. Write it DOWN (or better yet if you hire a pro have them document their actions).
Now when you have to replace your help, you will save costly training time. Just give them the “Office Operations Guide”. It won’t be perfect at first, but it will be a shorter route to success.
Begin by listing what you want to have help doing. Are there certain skills required? Being specific about your needs will assure that you get the right person for the job- neither under or over qualified.
Consider your options for helpers. Especially look for ways you can hire your children do to minor tasks. This is an excellent tax advantage since you can pay them and then let them buy their own clothes, pocket money, etc. Talk to your tax professional about this option.
Next line of support may be your neighborhood or community (church) teens. Check the local high school for students in work/study programs. See if there are any interns available in your community or even scouts needing service hours. Be creative! I’ve hired 5th graders to stamp catalogs, prepare mailings, copy/collate/shred papers (and even unload the dishwasher and fold laundry). These little tasks can eat up hours of your week.
Do you know a stay-at-home mom who would like to earn some extra income for a few hours a week while her kids are at school? Part time work may be all you need to stay ahead of the power curve.
Finally, consider hiring a Virtual Assistant for more complicated tasks. Talk to other business owners you may know and ask for referrals. If their VA is not accepting new clients as them who they might recommend. I’ve also found good resources using http://Elance.com You list your job and their members will send you reference and bids.
When it comes to finding help, it literally pays to “think outside the box” and be your totally creative self!
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