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Clearing out the Clutter

Posted on 22 Jul by debbye | No Comments

Clutter can consist of many different things in your home that you have no use for and you have been accumulating for long time. I’ve seen people who have had basements filled with old magazines and newspapers. Homes where you had to walk a narrow path to get through the house in order to get from one room to the next. This is the result of clutter piling up to the point where it got overwhelming for the person.

There are two reasons why people tend to collect a lot of clutter. One reason is that they feel that they have something of value and continue to hang onto items that, in reality, usually have very little or no value. These types of people are those who are afraid to throw anything out less they find that they need it “someday”. Remember that “someday” is not a day of the week. When you hear yourself saying that, think “DISCARD”! Some people have a compulsive disorder to keep everything that they receive, including junk mail, newspapers and other items that people normally throw out, just in case they may want to look at them anyway.

Some people just like to hold onto junk. Maybe you know someone who is like this and who routinely takes anything out of the trash. Needless to say, their house is a maze of clutter. And to make matters worse, it is a maze of much of other people’s old clutter.

The other common reason people keep clutter is because they are too overwhelmed to know where to begin when it comes to getting rid of the clutter. Cleaning out an overstuffed closet seems to be a monumental task that they cannot bear to undertake. So the clutter builds and builds. Until they get to the point where they decide to chuck it all and end up getting rid of their yearbook and mother’s wedding dress. Most people fall into this category. They simply procrastinate making decisions.

The easiest way to get rid of clutter in your home is to ask yourself what you want to keep and why. Obviously, things that have real sentimental value or are useful are kept. Clothes that you (truthfully) wear are kept.

Other things, however, such as the kids toys that they no longer play with because they’re now teenagers, clothes that you haven’t worn in years and cannot wear even if you wanted to as well as knick knacks, old videos, music and books can be given to many different charities.

Electronic equipment also falls into this category. Do you really need that analog TV sitting on the floor of your bedroom when you just bought yourself a flat screen? Many charities will not take electronics, so it is best to advertise them for free on a site like Craig’s List or just to give them to a neighbor or friend who can use it.

Take your time when you are getting rid of clutter. If it seems daunting, give yourself an hour to work on the project and then stop until the next day. Even if you spend a half an hour a day working on what to keep and what to give away or toss, you will start making headway. You do not have to feel as though you need to get rid of clutter all in one day.

In many homes, books and magazines comprise a great deal of clutter. Once every quarter go through the books that are keepers and those that will never be read again and send them to the Goodwill,. Consider reducing subscriptions to magazines that no one ever seems to read. Take old magazines to the doctor’s office after removing the address and name label. Newspapers get bundled up and recycled weekly or switch to on line news.

Take a few minutes every day this week and clear out one area where the clutter is bugging you. What’s yours?

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Cost of Disorganization and Procrastination- 6 of 6

Posted on 24 Aug by debbye | No Comments

Being disorganized contributes directly to procrastination. It’s easy to talk yourself out of getting something done because you don’t want to gather up the necessary tools, papers or people to get the job done.

This is annually evident when it’s time to file taxes. I’m not the only one who dreads for weeks or even months the task of getting everything together to get our taxes filed. Here’s how I simplify this chore. I started a file or a portable file box where you keep everything related to filing your tax return. Late or incorrect filing will surely cost you a bundle!

Copy of IMAG0029First let me tell you I am not a Quick Books gal. I just can’t get myself into that. I like a simple tactile approach. Personally I find that a ring binder notebook works best for me.

I use dividers for the various deductible categories and a clear page protector in each to hold the actual receipts. In each section I use a sheet of lined paper (that notebook paper I was looking for in tip # 1) to record the date, payee, item and cost of each receipt BEFORE it goes into the page protector pocket. At the end of the year my fabulous office assistant can easily put this data right into an Xcel spread sheet and auto tally the numbers. (I hate doing the math!). I put the printed spread sheet in replacing the hand written sheet.

Simply make a copy of the spread sheets for the accountant to use to prepare the tax return. Now my notebook is ready to store in a secure but low access location.

Tax Doc storageYou can use 6 notebooks to house these per year. If you don’t want to have multiple notebooks try these inexpensive stackable boxes. Empty notebook contents (in order) right into the drawer labeled by year. This way I keep all the info for our businesses, family and extended family members in one spot.

Six years later dump the contents and re-use the book (or drawer) for the new year. Do be sure to save the actual tax return from each year though. Just get rid of all the documentation. You may still need to prove that you actually filed a return after the 6 years.

Are there other things you are procrastinating? Often we have imagined and dreaded much longer than the actual task will take. Have a little reality check conversation with yourself and see if you are just avoiding something unnecessarily.

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Organize Your Office Administration- Time Saver #6

Posted on 27 Jul by debbye | No Comments

Most BusinessMoms spend too much time doing the admin themselves. The best way to minimize this is to take small bursts of time to write out the directions for these repetitive tasks such as bill paying, filing, correspondence, so that you can train someone else to do them. Don’t just DO IT once. Write it DOWN (or better yet if you hire a pro have them document their actions).

44 Quick Ref BkNow when you have to replace your help, you will save costly training time. Just give them the “Office Operations Guide”. It won’t be perfect at first, but it will be a shorter route to success.

Begin by listing what you want to have help doing. Are there certain skills required? Being specific about your needs will assure that you get the right person for the job- neither under or over qualified.

Consider your options for helpers. Especially look for ways you can hire your children do to minor tasks. This is an excellent tax advantage since you can pay them and then let them buy their own clothes, pocket money, etc. Talk to your tax professional about this option.

Next line of support may be your neighborhood or community (church) teens. Check the local high school for students in work/study programs. See if there are any interns available in your community or even scouts needing service hours. Be creative! I’ve hired 5th graders to stamp catalogs, prepare mailings, copy/collate/shred papers (and even unload the dishwasher and fold laundry). These little tasks can eat up hours of your week.

Do you know a stay-at-home mom who would like to earn some extra income for a few hours a week while her kids are at school? Part time work may be all you need to stay ahead of the power curve.

Finally, consider hiring a Virtual Assistant for more complicated tasks. Talk to other business owners you may know and ask for referrals. If their VA is not accepting new clients as them who they might recommend. I’ve also found good resources using http://Elance.com You list your job and their members will send you reference and bids.

When it comes to finding help, it literally pays to “think outside the box” and be your totally creative self!

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Making the Most of Your Time- Part 5 of 6

Posted on 26 Jun by debbye | No Comments

Creating a time eating category all it’s own now is PAPER! It gobbles up our time, our space and even our energy. In a nutshell, here are some of my favorite ways to get PEACE of PAPER(TM).

Designate where you will keep various types of paper: incoming mail, bills to pay, reference papers, and important documents.

Quick Files 020Toss more and file less. Again that 80/20 rule comes up. According to filing and paperwork experts we actually will only use less than 20% of what we file. Purge is the word!

Realize that now much of the paperwork we keep is actually available on line or easily replaceable if we ever did really need it. Talk to your accountant about what paper you REALLY need to be keeping for tax purposes. Just think of the time you will recover when you aren’t filing paper or the money you’ll save when you aren’t paying someone to file it!

Another reason paper piles up is because it requires some consistent time to be allotted to deal with it. Taking just a few minutes each evening to deal with incoming mail and papers will be easier than saving days to deal with it later. Take it on in small bites. It will be much easier to “digest!”

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Unsubscribe From Overwhelm

Posted on 17 Apr by debbye | No Comments

magazineTake a long look at the email, magazines and junk mail you handle daily. See what will really not be missed and delete it from your life.

Learn more about clearing the clutter:

Approximate time: 4.5 minutes

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